Guest Groups

• Minimum two-night booking required. Minimum three nights required on holiday weekends.

• The booking group assumes responsibility for organizing the conference content and group activities.

• Check-in time is 3:00pm. Lodging check-out is 11:00am. Meeting space check-out is 12:00pm.
• All arrangements relating to a group event are to be included on a single contract and facilitated by one main contact.
• Lodging facilities are booked for the full duration of the event; there are no discounts for part-time attendees.
• Final numbers and reservation details are due no later than 10 days prior to arrival.
• A non-refundable and non-transferable 20% lodging deposit is required.
• A second payment of 50% of the remaining balance is due 30 days prior to arrival.
• The final balance is due prior to or upon arrival.
• Youth events must maintain a ratio of 1 adult leader per 8 youth participants and a minimum of 1 chaperone per cabin.
• Maximum occupancy of facility equivalent to bed count: 1 person per twin, 2 persons per double/queen (ages 4+).
• The contract holder must be at least 21 years of age.
• Groups are expected to provide their own liability insurance.
• All PC(USA) groups, synods, presbyteries, active and retired pastors are eligible for a 15% discount on lodging upon request. Proof of PC(USA) affiliation must be submitted with booking request.
• Zephyr Point welcomes service animals but does not permit pets or emotional support animals.
• Responsible consumption of alcohol is permitted in privately rented facilities. Alcohol is prohibited in shared public areas.
• Published rates are not guaranteed until confirmed with a contract.

View a sample group contract here: Sample Guest Group Contract