Event Summary Form - Zephyr Point

Please complete the following information as it pertains to your upcoming event. Reference the link in the corresponding email or on our website for a complete listing of Zephyr Point's current rates and policies, including descriptions and what to bring for each facility. See the attachment sent by email for a full listing of your event information and facilities reserved.

Event Details

Organization/Event Name*

Is your group affiliated with the PC(USA) denomination?*

Yes

Arrival Date*

Total number of attendees (all ages)*

Group leadership arrival time*

Check-in time for group leadership is 3:00pm. Guests may not proceed to facilities prior to check-in. It is recommended that attendees arrive no earlier than 4:00pm to allow group leadership time to prepare after check-in. Please indicate estimated arrival times.

Attendees arrival time*

On-site Contact*

Please list the full name of the on-site contact.

First Last

On-site cell phone*

Authorized Individual(s)

Keys will not be given to anyone other than the primary contact or a previously authorized person. Please list the full name(s) of additional person(s) authorized to check in and receive keys for the group.

Check-In Location

Event attendees do not need to stop by the main office; they may check in directly with group leadership. Your default check-in location for attendees will be your largest meeting space. If you wish to designate a different check-in location (e.g. lodging facility, top of property), please indicate that here.

Marquee Sign

Your group's name will be placed on the marquee sign at the top of property. Please indicate if you would like something other than the Organization/Entity name listed on your event paperwork.

Lodging

Please note, the maximum occupancy of a facility is equivalent to bed count: 1 person per twin, 2 persons per double/queen (above age 3). Youth events must maintain a ratio of 1 adult leader per 8 youth participants and a minimum of 1 chaperone per cabin.

Special Requests

Please indicate in the space below if you have any special requests for lodging facilities. Be sure to indicate the specific room or cabin number for which the request is for. Examples include: - Extended dates including early arrival or late departure requests - Cancel a lodging unit (note the revision policy listed in your contract and corresponding email for cancellation allowances) - Extra key(s) - two keys will be provided by default for each Tallac or Tahoe room, cabin, dormitory, and meeting space - Service dog accommodation (proof of certification must be submitted for approval prior to arrival) - Mini-fridge for medically necessary items such as medication, insulin, breastmilk, etc. (limited quantity available) - Pack-n-play crib (limited quantity available)

Is Hubbard Lodge reserved for your event?*

Yes

Total number of attendees in Hubbard Lodge (above age 3)*

Please enter a number from 1 to 55.

Is Lakeview Lodge reserved for your event?*

Yes

Total number of attendees in Lakeview Lodge (above age 3)*

Please enter a number from 1 to 30.

Would you like to rent linens from Zephyr Point?*

Bedspreads, blankets and pillows are provided in Hubbard and Lakeview Lodges. Sheets and towels may be rented for $5.00/set. One sheet set includes a fitted sheet, flat sheet and pillowcase(s). One towel set includes a bath towel, hand towel, washcloth and bar of soap.

Yes

Sheet sets for Hubbard Lodge*

Please enter a number from 0 to 50.

Towel sets for Hubbard Lodge*

Please enter a number from 0 to 55.

Sheet sets for Lakeview Lodge*

Please enter a number from 0 to 30.

Towel sets for Lakeview Lodge*

Please enter a number from 0 to 30.

Food Service

Is a meal plan included in your reservation?*

Yes

Total number of adults (ages 13 and up) for meals*

Total number of children (ages 4-12) for meals*

Total number of children age 3 and under (no charge)*

Dietary Requests*

Zephyr Point does not offer custom menus. A limited quantity of dietary requests can be accommodated including vegetarian, vegan, non-gluten, and non-dairy diets. Such requests must be communicated through the guest group leader at least 10 days prior to arrival. Other allergies, intolerances, and preferences cannot be accommodated. Zephyr Point’s kitchen facilities are not allergen free; even with extensive employee training there remains risk of contamination. It is also possible that commercial food manufacturers may change formulation of foods at any time, without notice. Guests should direct questions to Zephyr Point Food Service employees regarding specific ingredients that may be of concern in any of our menu options. Do any of your attendees have one or more of the special diets listed above?

Yes

Total number of vegan diets

Total number of vegetarian diets

Total number of non-gluten diets

Total number of non-dairy diets

Combination of the above diets; please describe:

Sack Lunch

Please indicate if you would like sack lunches during your event.

Yes

Sack Lunch*

List date(s) requested

Snack and Beverage Service*

Snack and Beverage Service is temporarily suspended due to staffing shortages. Additional food service options are available by advance arrangement. See Zephyr Point's rates via the corresponding email or on our website for complete pricing and descriptions of current offerings. Are you interested in ordering snacks and/or beverage service?

Yes

Snack and Beverage Options*

Water Service*

List location(s) requested

Other Beverages*

List type, quantity, date(s), and time of day requested

Bakery Items*

List type, quantity, date(s), and time of day requested

Sheet Cake*

List type, quantity, date(s), and time of day requested

Ice Cream Novelties*